Document digitalization

In T-Organiza We are specialized in helping organizations and companies transform their physical documents into digital format. This process allows paper documents to become accessible and easy-to-manage electronic files. Next, we will describe the main activities we carry out within the digitization of documents:

1. Document Scanning: Through high-quality scanning equipment we convert physical documents, such as invoices, forms, contracts, ... or other files into digital images.

2. Optical Character Recognition (OCR): Once scanned, OCR technology can be used to convert the images into editable digital text. This makes it easier to search and edit information in digitized documents.

3. Indexing and Organization: After scanning, documents can be indexed and tagged for easy classification and retrieval. This involves assigning tags and metadata to each document to facilitate searching by keywords or categories.

4. Document Storage and Management: At T-Organiza we provide secure storage solutions for digitized documents. This can include cloud storage, document management systems (DMS), or even on-premises servers.

5. Secure Document Destruction: Once the documents have been digitized and securely stored, the company can offer secure destruction services for the physical documents. This ensures that confidential information does not fall into the wrong hands.

6. Process automation: By digitizing documents, at T-Organiza we can help automate business processes by extracting relevant data from documents, such as dates, totals or identification numbers, for subsequent integration into business systems.

7. Access and Distribution: Once documents are digitized and organized, secure, restricted access to the files can be provided through online platforms, allowing authorized users to access the information from anywhere and at any time.

8. Consulting and Advice: In addition to digitization services, at T-Organiza we offer advice and consulting to optimize workflows, implement document management systems and ensure that processes meet compliance and security standards.

From T-Organiza Through document digitization services we offer a comprehensive solution to help organizations migrate from paper documents to a more efficient, secure and accessible digital environment. Doing so improves productivity, reduces paper use, and facilitates information management and retrieval, contributing to a more efficient and sustainable work environment.